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As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Preparing your manuscript

Authors names - Please remove author identification on the manuscript as this is double blind review journal
Abstract - These instructions give you the basic guidelines for preparing papers for Zambia ICT Journal. This is based on Preparation of Papers in Two-Column Format for Conference Proceedings Published by IEEE.

Keywords: List key index terms here. No mare than 5.

I. Introduction

Your goal is to simulate the usual appearance of papers in Zambia ICT Journal. For items not addressed in these instructions, please refer to the last issue of your conference's proceedings for reference or ask your conference Publications Chair for instructions.

A. Preparing Your Paper

1) Paper Size: Prepare your paper in full-size format on US letter size paper (8.5 by 11 inches).

2) Type Sizes and Typefaces: Follow the font type sizes specified in Table I. The font type sizes are given in points, same as in the MS Word font size points. Times New Roman is the preferred font.

3) Paper Margins: Paper margins on the US letter size paper are set as follows: top = 0.75 inches, bottom = 1 inch, side = 0.625 inches. Each column measures 3.5 inches wide, with a 0.25-inch gap between the two columns.

4) Paper Styles: Left- and right-justify the columns. On the last page of your paper, adjust the lengths of the columns so that they are equal. Use automatic hyphenation and check spelling and grammar. Use high resolution (300dpi or above) figures, plots, drawings and photos for best printing result.

B. References

Number citations consecutively in square brackets [1]. Punctuation follows the bracket [2]. Refer simply to the reference number, as in [3]. Use Ref. [3] or Reference [3] at the beginning of a sentence: Reference [3] was the first ¦

Number footnotes separately in superscripts. Place the actual footnote at the bottom of the column in which it was cited. Do not put footnotes in the reference list. Use letters for table footnotes (see Table I).

Give all authors names; use et al if there are six authors or more [4]. Papers that have not been published, even if they have been submitted for publication, should be cited as unpublished [4]. Papers that have been accepted for publication should be cited as in press [5]. In a paper title, capitalize the first word and all other words except for conjunctions, prepositions less than seven letters, and prepositional phrases.

Other Recommendations

The Roman numerals used to number the section headings are optional. Do not number Acknowledgement and References and begin Subheadings with letters. Use two spaces after periods (full stops). Hyphenate complex modifiers: zero-field-cooled magnetization. Avoid dangling participles, such as, Using (1), the potential was calculated. Write instead, The potential was calculated using (1), or Using (1), we calculated the potential.

Use a zero before decimal points: 0.25, not .25. Use cm3, not cc. Do not mix complete spellings and abbreviations of units: Wb/m2 or webers per square meter, not webers/m2. Spell units when they appear in text: ¦a few henries, not ¦a few H. If your native language is not English, try to get a native English-speaking colleague to proofread your paper. Do not add page numbers.

Some Common Mistakes

The word data is plural, not singular. In American English, periods and commas are within quotation marks, like this period. A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence is punctuated within the parentheses.) A graph within a graph is an inset, not an insert. The word alternatively is preferred to the word alternately (unless you mean something that alternates). Do not use the word essentially to mean approximately or effectively. Be aware of the different meanings of the homophones affect and effect, complement and compliment, discreet and discrete, principal and principle. Do not confuse imply and infer. The prefix non is not a word; it should be joined to the word it modifies, usually without a hyphen. There is no period after the et in the Latin abbreviation et al. The abbreviation i.e. means that is, and the abbreviation e.g. means for example. An excellent style manual for science writers is [7].


The preferred spelling of the word acknowledgment in America is without an "e" after the "g." Try to avoid the stilted expression, One of us (R. B. G.) thanks ¦ Instead, try R.B.G. thanks ¦ Put sponsor acknowledgments in the unnumbered footnote on the first page.


[1] M. King, B. Zhu, and S. Tang, Optimal path planning, Mobile Robots, vol. 8, no. 2, pp. 520-531, March 2001.

[2] H. Simpson, Dumb Robots, 3rd ed., Springfield: UOS Press, 2004, pp.6-9.

[3] M. King and B. Zhu, Gaming strategies, in Path Planning to the West, vol. II, S. Tang and M. King, Eds. Xian: Jiaoda Press, 1998, pp. 158-176.

[4] B. Simpson, et al, Title of paper goes here if known, unpublished.

[5] J.-G. Lu, Title of paper with only the first word capitalized, J. Name Stand. Abbrev., in press.

[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, Electron spectroscopy studies on magneto-optical media and plastic substrate interface, IEEE Translated J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digest 9th Annual Conf. Magnetics Japan, p. 301, 1982].

[7] M. Young, The Technical Writer™ Handbook, Mill Valley, CA: University Science, 1989.


File formats

The following word processor file formats are acceptable for the main manuscript document:

1. Zambia ICT Journal template (Microsoft Word)

2. Zambia ICT Journal template (Libreoffice Writer)

3. Zambia ICT Journal template (RTF)

4. IEEE Conference template (Microsoft Word)

Please note: editable files are required for processing in production. If your manuscript contains any non-editable files (such as PDFs) you will be required to re-submit an editable file if your manuscript is accepted.